Purchase Order Coordinator

Northvale, New Jersey | Contract | Fully remote

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Our client is a global multi-billion-dollar Consumer Packaged Goods company, based in Westchester County, New York.  They are seeking a part time Purchase Order Coordinator.  This is a 100% remote role; the length of this assignment is about 3 months but could be extended based on business needs.

 

Job Description:

The Purchase Order Coordinator is responsible for the cleanup and maintenance of the supplier data base ensuring that the Vendors are paid timely and accurately. Specifically, this person will support creation and own management and reporting of purchase orders, invoices, good receipts through SAP, OneBuy and the Accounts Payable report. This person shall be measured by the number of invoices paid on time vs late and will work cross-functionally to maintain the integrity of the purchasing process. They will act as a process expert for the systems and tools used in the Purchasing Process.

 

Responsibilities:

  • Manage Purchase Order lifecycle activities. This includes:
    • Processing Purchase Order requests as needed thought OneBuy tool
    • Confirm pricing/payment terms
    • Ensure compliant release strategy
    • Receive Vendor Confirmations
    • Delivery Confirmation/Goods Receipt
    • Purchase Order Updates/Closure
    • Ad Hoc Reporting
  • Collaborate with Accounts Payable to ensure Vendors are paid timely and accurately
  • Request and manage new vendor setups
  • Act as subject matter expert for PO Creation in SAP and lifecycle activities in OneBuy and related systems
  • Interact with administrative teams all the way to top level management within company
  • Other duties as assigned

 

 

Skills Needed:

  • Experience and comfort with Microsoft Outlook
  • Strong attention to detail
  • Willingness to work with multiple stakeholders; interpersonal capabilities; inclusive and collaborative; proven ability to work cross-functionally
  • Strong prioritization and time management skills
  • Can juggle/manage multiple things at once
  • Willingness and ability to learn SAP & OneBuy systems
  • Intermediate understanding of Microsoft Excel